GENERAL TERMS & CONDITIONS

 

WEBSITE CONTENT
This website and its content is copyright of Wigan Pride ©. All rights reserved.

  • Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:

  • you may print or download to a local hard disk extracts for your personal and non-commercial use only

  • you may not, except with our express written permission, distribute or commercially exploit the content. 

  • you may not transmit the content or store it in any other website or other form of electronic retrieval system.

  • you may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material

conduct

Whilst we recognise that pride was born out of protest and encourage political participation, guests will be withdrawn or removed should any group or individual denigrate the work of Wigan Pride or other charities, community groups and businesses.


Wigan Pride is a family friendly event, suitable for all ages. No nudity will be permitted, nor flashing or exposure of areas of the body that are normally covered when out and about in public.


We expect everyone attending Wigan Pride to behave in a manner consistent with the celebration of Wigan Pride and the positive value of diversity and identity in the LGBT+ communities.


Any offensive behaviour including homophobia, transphobia, racism or sexism will not be tolerated.


All staff, security personnel, medical teams, Police, Fire and Ambulance should be treated with respect. Any incident of sexual harassment towards anyone working on the event may be reported to the Police and dealt with accordingly.


Please comply with requests/ directions from staff regarding event operations.


The event is not licensed and therefore no alcohol will be sold onsite. We strongly advise against bringing alcohol onto to the event. Anyone whose behaviour could be considered a nuisance to others or potentially offensive will be removed from the event.


Drugs are prohibited and anyone found with, or under the influence of, illegal, controlled substances will be immediately removed from the event and reported to the police at the event.


We reserve the right to check any bags brought on to the site should we feel these terms and conditions are being breached.


Children under 16 must be accompanied by an adult. Lost children should be reported to a steward or the police as a matter of urgency.


Management reserves the right to eject or refuse entry to any persons acting in a manner deemed inappropriate by management and may be asked to leave.

 

complaints

If you have a complaint during the event, please report it to a steward in the first instance. If your complaint requires further investigation, please, write to Info@wiganpride.com to be investigated and responded to appropriately.

 

data protection

We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details.

 

drones
  • Drones/UAVs (Unmanned Aerial Vehicles) are remote-controlled aeroplanes, helicopters or other flying models often fitted with a camera.

  • General use of drones and remote-controlled flying models is not permitted within the town centre.

 

photography & publicity 

Wigan Pride is a high-profile public event that is covered by local media. As well as pride’s own photographers whose images are used for press and PR, attendees may be photographed or appear in televised coverage produced by other media.

 

social media

We encourage anyone and everyone to share their experiences during the pride festivities across all social media platforms, we ask that you use the #WiganPride22 and @WiganPrideLGBT so we can see what amazing things you are doing to support Wigan Pride and of course get Wigan Pride trending!

parking

Unfortunately, there is no provision for parking. However, all Wigan Council owned car parks will have free parking on the day. On street parking is not included.​ Find free parking.

 

weather

The British weather is unpredictable – we recommend making a plan for both good weather and bad weather so that you can more easily assess what to wear and use on the day of the event.

 

litter & recycling 

Wigan Pride is discouraging single-use plastic on all of its managed sites. Please do not litter during the event. There are many rubbish bins at the event.​

 

first aid

First Aid will be provided throughout the day across the whole event.

 

PARADE TERMS & CONDITIONS

conduct

You must work with Pride organisers and keep your parade entry moving as per the guidance from your parade supervisor.


Participants that break any of the conditions and ignore requests to stop you risk not being invited to participate in the Pride Parade the following year. Any extreme behaviour or non – compliance will result in the group being taken out of the parade with no future participation.

parade entries

Wigan Pride is grateful to parade entries from corporate organisations and consumer brands. Without their support, the number of community groups entries would not be possible. However, to maintain the integrity of the parade it is important that these types of entries support and celebrate the rights, achievements, culture, and aspirations of those belonging to the LGBTQ+ community. Entries for the parade must not be discriminatory, homophobic, racist or sexist.
 
Floats, banners, t-shirts, flags or any form of messaging in the parade entry MUST include specific messages of support for the LGBTQ+ community or their rights.


Consumer promotions, offers, generic branding, straplines, marketing messages on their own as part of a parade entry are not permitted.


All messages should show and demonstrate what the sponsor/parade entrant believes and or wants to stand for.


If you believe in your LGBTQ+ employees, in diversity, these can all be expressed in signage. 


The message must mean something to your organisation, be real and be relevant to the LGBTQ+ community and reflect your support for inclusion and diversity and ideally align with the message of your entry.


Remember, the important thing is your demonstration of support for your LGBTQ+ employees or community and not the company/organisation standard branding.

campaign rights

Corporate bodies and consumer brands that request a parade entry must be careful to ensure that they do not run promotional campaigns either nationally or locally on the back of your parade entry. Each individual Pride organisation will all have their own rules and rights of inclusion associated with a parade entry but these are NOT to include or allow promotional rights; these are reserved for official sponsors of the event.

social media & consumer facing messaging

Brands must be careful to ensure any communications around parade entries clearly state how they are involved with individual organisations e.g. booking a parade entry with one Pride organisation does not include rights to create social media campaigns. Social media messaging and consumer-facing messaging must be clear about what the brand is specifically supporting.

products, services, advertisements or sampling

To maintain the integrity of the Parade, no product advertising is permitted unless you are an official sponsor of the relevant Pride Organisation.

 

Businesses and organisations can stand up and say who they support but not advertise specific products or run campaigns. This includes bar nights, parties, special events, organisational campaigns and political messages.

Promotions and distributions of product sampling and/or services are not permitted. Ineligible activations include (but are not limited to):

  • Handing out products, samples, and leaflets

  • Use of digital screens, SMS competitions, digital and social media platforms to broadcast, promote messages or engage in commercial transactions

  • Filming of the parade for immediate and/or later broadcast across all forms of media, including online communications such as social media without disclosure on your application forms and approval from Wigan Pride  will not be permitted

  • Communication in any form of special offers or competition is not permitted unless authorised by Wigan Pride.

online application information

Wigan Pride retains the right to refuse any application without liability. Wigan Pride retains the right to cancel Wigan Pride or any Pride events at any time, in part or in full, without liability. The act of receiving an online application shall not be deemed to impart or imply any obligation for Wigan Pride to accept any bid or application.

 

Applications will be considered incomplete and will not be placed on hold until full payment has been made. Once your application has been accepted and processed no refunds will be issued. Entries are non-transferable. Application close date is firm and non-negotiable.

In order to participate in the 2022 Wigan Pride Parade, all organisations, affiliates, and individuals must:

  • Support the mission, vision, and values of Wigan Pride

  • Abide by the rules of Parade Entry and all Terms & Conditions

  • Acknowledge that a failure to honour the Parade values or comply with Wigan Pride rules could result in penalties, including a person or group’s exclusion from this or future Parades.


All applicants must meet category eligibility requirements as outlined in the online application. If requested by Wigan Pride, applicants must provide proof that they qualify for the category applied for. Should there be a dispute, Wigan Pride reserves the right to decline an application on the grounds of ineligibility or offer the Parade Applicant an opportunity to re-apply under the appropriate category along with payment of the appropriate fees.


Parade participants and organisations who breach any of the terms and conditions may be banned from participating in future Wigan Pride events.


Please note that the Parade is a rain or shine event. Wigan Pride does not assume any liability for bad or inclement weather or other factors outside of our control. 

SPONSOR TERMS & CONDITIONS

All Sponsors having a stall will agree to the terms and conditions as part of your application.

sponsorship

Whilst Sponsorship packages generally include more rights for brands and corporates around promotions, once again brands must be clear in their support for individual Pride events across the UK rather than generically sponsoring Pride as a national event. Promotional messages must celebrate the rights, achievements, culture, and aspirations of those belonging to the LGBTQ+ community.


Below are the operational procedures for concessionaires, all sponsors need to be aware of how Wigan Pride operates i.e. flow of paperwork, documentation required, payments etc.


Wigan Pride reserves the right to remove any Sponsor from the event who does not comply with the obligations outlined within this document.


Before we provide you with a contract we would like to know that you fully understand what to expect.

sponsor packages

Believe Sponsor - This sponsor package is for non-profit entities only.

Progress Sponsor - This sponsor package is for any small business that employs less than 15 people and has a turnover less than £250,000

Unity Sponsor - This sponsor package is for any business that employs more than 15 people and has a turnover more than £250,000

definitions 
  • The term ‘sponsor’ refers to the person on the application form.

  • The terms Wigan Pride and ‘we’ refer to the event organisers

  • The term ‘stall holder’ refers to one who provides items, goods, services or information that do not involve the preparation or handling of food or drink.

  • The term ‘food trader’ or ‘food stall’ refers to one who sells food or drink.

registration

Before you are granted access to Wigan Pride you are required to submit an Application Form along with the requested documentation.


The application will not be accepted as a part application, all the supporting documentation is required to be submitted at the same time.


Once the Business Team receives your completed application, your details will be entered onto the Wigan Pride Database.

application forms

All applications will be processed based on the information you have supplied on the form; any areas on the form left blank will delay your application and may result in your application being rejected.


All applications can be accepted or declined and you will receive notification of the assessment.


Any changes/amendments should be requested in writing to Wigan Pride, any relevant and acceptable changes can be made. Any amendments/changes are still required to be completed by the deadline date, which is 1st June 2022.


Please note, when applying for a stall this is for a pitch only, Wigan Pride does not provide any infrastructure.

payment

Payments must be made in full by 31st July 2022 or once the invoice has been issued, we are unable to take deposits or payment plans.


All invoice payments must be made within the terms on the invoice, which is 28 days. Failure to make payment within the 28 days will result in your application being withdrawn and the pitch will be offered to another sponsor.

Please email finance@wiganpride.com for any payment or refund enquiries.

 

refund & cancellation policy

Sponsors will have up to 14 days to cancel their application from the date of submission.

Once payment has been received no refunds will be issued if a replacement sponsor cannot be found to take your stall plot.


All stall fees are final and cannot be exchanged or refunded after purchase unless the entire event is cancelled due to a Force Majeure Event as defined below. If the Entire event is cancelled due to a Force Majeure Event you will be offered a stall at any rescheduled event (subject to availability) up to the value of the stall fee you purchased or if you are unable to attend the rescheduled event or the event is not rescheduled, a refund up to the value of the stall fee.


Force Majeure Event means any circumstance outside a party’s reasonable control including without limitation;


(a) acts of God, flood, drought, earthquake, or other natural disasters;
(b) death or serious illness of any senior member of the Royal Family, being the Head of State or consort, the Prince of Wales or consort, or the children or grandchildren of any of them);
(c) epidemic or pandemic;
(d) terrorist attack, civil war, civil commotion or riots, war, the threat of or preparation for war, armed conflict, the imposition of sanctions, embargo, or breaking off of diplomatic relations;
(e) nuclear, chemical or biological contamination or sonic boom;
(f) any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition[, or failing to grant a necessary licence or consent];
(g) the collapse of buildings, fire, explosion or accident;
(h) any labour or trade dispute, strikes, industrial action or lockouts;
(i) non-performance by suppliers or subcontractors; and
(j) interruption or failure of utility service.

event pack

Once your application has been confirmed with Wigan Pride and all monies have been received and cleared, Wigan Pride will provide you with all necessary information relating to the event. An event pack will be issued which explains all information for the day.


Please ensure you read this information as it does differ from event to event. It is your responsibility to read through the Event Pack and comply with the event site rules and regulations. Anyone found disregarding the event site rules and regulations will be held accountable, resulting in possible closure and site eviction.

undesirable activities

If it appears to Wigan Pride that the Sponsor or their staff may be engaged in activities deemed to be contrary to the best interests of the event or which appear to be in breach of the law, Wigan Pride reserves the right, without any liability to the Sponsor, to require you to vacate the space and refuse the Sponsor the right to further participate at the event.


Any Sponsor or their staff found not complying with the terms of the site licence or any of the terms stated in the contract will be closed down and/or removed from site and they shall not be entitled to any refund.
 

noise 

At most events reasonable music within the confines of the stand is allowed, excessive noise will result in your stand being shut down, if you are unsure, check with the market manager.

 

equipment

Stall holders need to ensure their stall infrastructure is sturdy enough to withstand adverse weather conditions and is secure. Gardens gazebos are not suitable.


You will need a minimum of 20kilo of weight on each leg of your gazebo. Please note, health and safety inspections are in operation, please ensure you have sufficient weights or guy ropes.

vehicle movement/curfews

All vehicles must abide by the site rules. Please use hazard lights when moving around the site. Vehicle movement must not exceed 5mph.


Due to volume of public on site, there are strict vehicle curfews in place on site:

  • No Motorcycles or quad bikes permitted on site.

  • All non essential vehicles must leave the site by 10:00am.

  • No vehicle will be allowed to enter the site after 10:00am. (with exception to emergency service vehicles)

  • Any vehicle acting as a stall within the site will not be allowed to move after 10:00am.

  • Vehicles may only enter and leave the site after 5:30pm. (with exception to emergency service vehicles)

 

Any vehicles found moving while the curfew is in place will be removed from site. All vehicles are brought to site at the owners risk and must be suitably insured.

 

insurances 

All stall holders must adhere to current trading legislation. Each stall holder is responsible for providing their own Public Liability Insurance. 


Stall holders are obliged to have Public Liability Insurance to cover any hazard or loss that may occur at the festival.
All employees must be covered by employer’s compulsory liability insurance. Stall holders must also be covered by product liability insurance.


By accepting these terms and conditions, you acknowledge that Wigan Pride and/or their employees are not responsible or liable for:

  • Any financial losses incurred by you;

  • Any loss of or damage to your equipment, goods or personal belongings;

  • Any injury to employees or staff working for or connected to you and your business

We recommend that you insure your property against any form of damage.
 

risk assessments & hazard analysis

All stall holders are required by law to have Risk Assessments & Hazard Analysis in place. Risk Assessments & Hazard Analysis may be requested by the Health & Safety Manager.
 

sub-contracting to third parties

No stall holders are permitted to subcontract any pitches to third parties or other contractors. The sponsor who applies to the event and has been accepted will be the only stall holder permitted on site and allowed to trade. Any other stall holders other than the company accepted will be refused access to the site, prevented from trading and no refunds on concessions given.
 

prohibited products

The following items are prohibited and cannot be sold at any time:

  • Illegal Drugs

  • Legal highs of any kind or substances governed by the new Psychoactive Substances Bill

  • Cigarettes or Alcohol

  • Shisha, Paan and any other tobacco product

  • E-cigarettes or any other vape product

  • Items relating to official festival merchandise, or acts appearing therein, unless by special arrangement

  • Hand held candles/ wax flares, or any kind of ‘Sky/Chinese Lanterns’

  • Offensive weapons

  • No megaphones or air horns

  • Racist / offensive material

  • Any unauthorised CD’s, DVD’s

  • No super soakers or water pistols

  • No drones

  • Unofficial tabards and reflective jackets

  • Portable laser equipment and pens

  • No disposable BBQs, camp cookers, fuel stoves or firelighters

  • Non-biodegradable glitter 

 
Stall holders must not sell any item purporting to be official or unofficial festival merchandise of any description, or in any regard to any of the artists appearing at the event.


Wigan Pride reserves the right to require any stall holder to remove any merchandise that is deemed offensive or in conflict with the event sponsors, such as: unauthorised Wigan Pride logos on any goods such as T-shirts, baseball caps and craft goods and any bootleg goods. Including goods being offered that have a connection with any band/act appearing at the event.

allocation of sites

The allocation of pitches and/or the positioning of stand space will be entirely at the discretion of the organisers, although every endeavour will be made to meet any reasonable request made by a trader regarding the position of their stand/space.

 

Under no circumstance will stall holders be allowed to occupy a larger space than that allocated to them. Wigan Pride will not be held responsible for damage caused to stands by a third party during the event period and will not undertake to make good such damage.

 

All arrival times/dates must be adhered to; anyone not arriving within specified times/dates etc. may be refused access to the site and no refunds given.


Wigan Pride will not be responsible for contractor delays due to traffic congestion, vehicle breakdowns etc.


Once siting commences each stall holder will be put in position by the Pride Team (not all traders will be sited immediately upon arrival to site) Siting could be delayed due to unforeseen site circumstances i.e. bad weather etc.


Any pitch locations agreed by Wigan Pride prior to an event could change due to issues experienced on the day etc., should this be the case Wigan Pride will endeavour to accommodate each trader accordingly.

 

waste

Stall holders are responsible for keeping 5m areas both in front and behind their allocated trading space tidy and free of rubbish at all times.


All rubbish must be put into appropriate bins provided; traders must leave their site as they found it. Stall holders leaving any rubbish, furniture, equipment or structures will be charged for the cost of clearing their site and disposing of rubbish and may not be invited back to trade at future events.

power

Please note that no power can be supplied and no form of generator must be used on site unless permission has been given in writing by Wigan Pride. The event takes place in daylight, so you may not need power.
 

security & police

Stall holders must cooperate with Security at all times. Police have the right to search any person or vehicle at the event.


Wigan Pride reserves the right to exclude or remove from the event any person. Wigan Pride takes no responsibility for items left, any specific requirements should be made in writing by the 30th June although this cannot be guaranteed.
 

caterers

All stalls need to supply recyclable materials to the public e.g. paper plates, wooden cutlery, etc.


Food stalls are required to have a 5kg dry powder fire extinguisher and fire blanket at their stand. Food stalls must als supply a completed fire risk assessment.


Wigan Pride reserves the right to remove from stalls any materials supplied to the public that are likely to cause damage and traders will not be compensated for any resulting loss.


Food hygiene regulations must be adhered to at all times.


Do not dispose of any waste water or cooking oil on to the grass or down drains, this must be taken off site and disposed of accordingly.


All food stalls are allowed one vehicle only (in addition to any serving unit) to remain static on site behind their stand.


No stall is allowed to sell alcohol. Any stall found selling alcohol will be closed down and may not be invited back to future events.
 

food hygiene 

Food stalls must comply with The General Food Regulations 2004, The Food Safety and Hygiene (England) Regulations 2013, and Regulations (EC) 178/2002 and 852/2004.


Food traders must bring to site and use purpose built hand washing facilities with hot and cold running water. Please note, we will not accept water from a tea urn poured into a bowl as “hand washing facilities”. Those who come onto site without appropriate hand washing facilities will be closed down and their fee will not be refunded.
Food traders are required to provide details of the local authority where they are registered and their current Food Hygiene Rating Scheme score. Confirmation of the trading name of the business, as it appears on the Food Hygiene Rating Scheme site, maybe requested via email. No food trade pitch will be fully confirmed without confirmation email.
 

official organisations

Sponsors are required to cooperate fully with Site Management, Security, Emergency Services, Police and all official organisations on site such as Environmental Health, Fire Officers, HM Revenue & Customs Staff, Environment Agency, Immigration and Trading Standards Service etc.
 

health & safety

All Sponsors, whatever the size of the organisation, must:

  • Make the workspace safe

  • Prevent risks to health

  • Make sure that all materials are handled, stored and used safely

  • Check that the right work equipment is provided and is properly used and regularly maintained

  • Prevent or control exposure to substances that may damage the health of staff

  • To avoid potentially dangerous work involving manual handling and if it can’t be avoided, take precautions

  • Reduce the risk of injury

  • Provide health supervision as needed

  • Provide a minimum of 20kg weight on each gazebo leg

 

fire precautions

All Sponsors using electricity must carry a Fire Extinguisher, which carries a certificate of service within the last twelve months.


All materials used for building, decorating, or covering stands must be of non-flammable material.


Fires and barbecues are strictly forbidden.
 

trading

Wigan Pride cannot be held responsible for the level of trading during the event.
 

responsibility of sponsors

Wigan Pride will not be responsible in any way for any article, machinery or object of any kind traded at the event.


The Sponsor shall assume full responsibility including liability for all claims arising out of your pitch, handling or behaviour and the conduct of the stand generally.


The Sponsor shall indemnify Wigan Pride against all claims, damages or expenses whatsoever in any way arising out of the presence of the Sponsor or their stalls on the event site. Acceptance of the foregoing provisions shall be a condition of entry.


Sponsors are advised to insure against fire not only as regards to their own property but also against any third party claims.


Sponsors are responsible for the actions and behaviour of their staff. Should the organisers deem any Sponsor staff behaviour as inappropriate, illegal, foul, criminally damaging property or being offensive, that person will be removed from site and your business may be prohibited from trading at Wigan Pride events in the future.


Care should be taken not to cause any damage or changes to the site or to any of the fittings, equipment or any other property belonging to the site, to Wigan Pride or any of our contractors. You will be required to pay for any damage you cause, including accidental damage. This cost may include transportation and labour costs incurred.

 

disclaimer of liability

Under the requirements of the Reporting of Accident, Diseases and Dangerous Occurrences Regulation 1995 (RIDDOR) all accidents that are classified as major under these regulations must be reported to the organisers and also to the appropriate statutory authority.


Sponsors will indemnify Wigan Pride for all claims arising out of the event and the traders show staff and invitees conduct at the Trade Stand generally and against all claims, demands, damages, proceedings, costs or expenses whatsoever in any way relating to or arising out of use of the Trade Stand by the trader.


All Sponsors are bound by all UK laws.